Back to School: Update DreamBox Rosters via Clever

DB-Icons_010192022_Constantly learning_35p.png Before you begin:
  • If you are setting up rosters via Clever for the first time, click here to open an article focusing on setting up rosters via ClassLink for the first time. 
  • If you are setting up rosters for DreamBox Reading Park and DreamBox Math, you need to use the same rostering method for both (either Clever or ClassLink).


If you used ClassLink to roster your students during the previous school year, follow the directions below to share updated rosters for the new school year via ClassLink. 

 

Back-to-School Preparation

Step 1: Think through how you shared your rosters with DreamBox previously.
If you would like to adjust which rostering method you will use this year, please reach out to your DreamBox account representative and DreamBox Customer Support.

Step 2: Confirm the dates you will pause the Clever sync over the summer, if relevant.

Step 3: Determine how you will use all available Clever features to streamline back-to-school rostering.

DB-Icons_010192022_Constantly learning_35p.png Clever features and linked resources:
  • Clever Custom Sections - Use Clever Custom Sections to create rostering data in Clever that does not exist in your district's student information system (SIS).
  • Share all administrators via Clever - Create and control permissions for all DreamBox school and district-level administrator accounts via Clever.
  • Single Sign-On / Clever Instant Login - Set up Clever SSO so students and educators can log into DreamBox and any additional applications your district has set up via Clever through one SSO portal.
  • Rollout Toolkit - Available in your Clever dashboard now!
  • Clever Academy - Clever Academy is a free online training and certification program for educators who want to get the most out of their Clever portal.

 

Step 4: Make sure your DreamBox representative has the following information:

  • Summer school start and end dates, when applicable.
  • When your new classroom rosters will be ready to share with DreamBox.
  • The date you want to launch DreamBox Math and/or Reading Park for the coming school year.
  • Relevant IT personnel contact information.

 

What You Need to Know Before You Set Up Your Data Sync

  • Which classes/sections in your Student Information System (SIS) should have access to DreamBox?
  • Will users (students/teachers/administrators) log in using single sign-on (SSO) via your district portal?
  • Which staff members need administrative access to DreamBox?
  • Do you have students/sections that are not in your SIS, but will need access to DreamBox?
  • If you have special considerations or need help setting up data filtering rules, contact DreamBox Customer Support. You may also connect with Clever Support, who can provide click-by-click instructions on how to set up data sharing.

 

How to Share Rosters via Clever

DB-Icons_010192022_Constantly learning_35p.png Note: If this is your first year using Clever to roster follow the steps listed in the Clever + DreamBox Setup Guide to set up your Clever account and begin sharing data. Only share the schools, classrooms, teachers, and students who need access to DreamBox.


Step 1: Review the data to ensure the following:

  • All sections have assigned teachers, subject areas, and grade levels.
  • All students have designated grade levels and sections.
  • All teachers and administrators have email addresses.

Step 2: Filter the data you share with us so you share only the schools, classrooms, teachers, and students who should be using DreamBox.

DB-Icons_010192022_Constantly learning_35p.png
  • Click here to learn how to share by Rules in Clever. 
  • Click here to learn to create Custom Sections in Clever. 


Step 3: Share all administrators who need access to DreamBox, including their school or district association.

DB-Icons_010192022_Constantly learning_35p.png Note: If you would like students/teachers/administrators to sign in to DreamBox using a district portal or single sign-on (SSO) function, make sure to configure Clever SSO directly in your Clever platform and share all administrators via Clever. Click here for additional information on how to do this. 


 

What to Do After Customer Support Confirms Your Rosters Are Updated

  • Alert your school/district stakeholders and review the DreamBox rosters to ensure that the set-up is correct.
  • Contact DreamBox Customer Support if you need any roster adjustments that you are unable to make directly in your Clever dashboard.
  • If there are no additional updates needed to your rosters, reach out to DreamBox Customer Support and confirm that DreamBox Math or Reading Park is ready for teachers to log in. We will send a welcome email to all Math teachers with active classrooms. 
DB-Icons_010192022_Constantly learning_35p.png Note: We will not send login information to Math teachers until you and your team have reviewed your rosters. 

Please plan for up to two business days before your data is ready for you to review. If you have any questions, please contact our DreamBox Customer Support team.

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